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Annual Meeting's Checklist

  • Plan your air travel to Phuket in time to attend the Welcome Cocktail at the Le Meridien Phuket Hotel.
  • Make sure your passport is valid for at least 6 months beyond your arrival date in Phuket and that you have a valid return ticket.
  • Obtain your Visa (if necessary). Click here
  • Obtain your Yellow Fever Certificate (if necessary). Click here
  • Make your Conference reservation. Click here
  • Make your Hotel reservation. Click here
  • Schedule your one-to-one meetings (CQR will provide you with your unique Access Code prior to the Conference). Click here

Nestled in a quiet bay against a canvas of sand and sea, Le Meridien Phuket Beach Resort combines peace and tranquillity with world-class facilities meant for all kinds of tourists. No matter if you want to plunge into land or water adventures, indulge in a world-class spa, or experience an unforgettable gastronomic experience, the dynamic services of this resort will definitely exceed our guests' desires.

Featuring its own private beach, this stunning beachfront property boasts a large outdoor pool with 416 air-conditioned rooms and 54 luxury suites.

Set in tropical landscapes, Le Meridien Phuket Beach Resort is just 5 km from the lively Patong Beach. The hotel is just 15 km away from a golf course and 20 km from the famous Chalong Temple and a shooting and paintball facility. From Le Meridien to the Phuket International Airport is only a 50-minute drive.

This hotel offers the right blend of style with the most modern amenities. The 10 dining and bar options will allow for a stay of limitless exploration and renewal.

To wind down after those 121 meetings, why not indulge in a trip to the spa where an intriguing world of new and timeless sensations awaits your discovery. Be pampered by inspired spa treatments fine tuned to the essence of your being traits and features.

Le Méridien Phuket Beach Resort
29 Soi Karon Nui,
Tambon Karon, Amphur Muang,
Phuket  83100 Thailand
+66 76 370 100 

Type of Room
Deluxe Room With WIFI and breakfast
5500THB / Approximately 144€
5500THB / Approximately 144€
  • Room rates provided above are special rates applicable for delegates attending Conqueror’s 8th Annual Meeting only.
  • The above rates are per room per night and are applicable for 3 nights pre and post stay (for the period 30th March-7th April 2019).
  • Daily American buffet breakfast and internet are included in the rate.
  • Room rates are quoted in Thai Baht and are quoted on a per room night basis, inclusive of 10% service charge and 8.7% applicable government taxes.
  • Basic internet access which is provided for guests staying in the hotel can be accessible in the meeting rooms, restaurants and lobby area.
  • Complimentary:
    • Cold towels and welcome drink upon arrival
    • Porterage fee
    • Use of the Fitness Centre
    • Use of non-motorized water sports facilities
  • Value Adds: 20% off Spa treatments when booking groups of ten or more in the Spa. Bookings must be made, confirmed and pre-paid 30 days prior to arrival to receive this discount.
  • Extra person: THB 1,800 net per night charge is applicable for a third adult or rollaway bed (adult or child), with a maximum of one rollaway bed per room and only certain room categories (Deluxe and Deluxe Pool View Room) in the hotel are allowed with rollaway beds.
Privileges applicable to all room categories
  • Private balcony/patio with table & chairs
  • Separate rain/hand held showerheads
  • 37-inch LCD TV and media hub
  • Free internet Access
  • Fully-stocked Mini Bar
  • 24-Hour In-Room Dining
  • Central Air-Conditioning
  • International Direct Dialing Telephone
  • Data Port + Laptop Connection
  • Voicemail
  • Alarm Clock
  • Bathrobes + Slippers
  • Turndown Service
  • Wake-up Service
  • Iron + Ironing Board
  • In-Room Safe
  • Bedside Lighting Control Panel
Bookings and payments
    Hotel Bookings
    • Hotel reservations must be made directly with the hotel.
    • In the case of any changes to your hotel booking, please contact the hotel directly on the email below.
    • All room bookings must be guaranteed with a valid credit card.

    Hotel Payments
    • Delegates must supply a credit card at the time of booking (payment for your stay is processed by the hotel upon check-out).
    • All room and room-related costs will be charged on your own account and must be settled at check-out.
Check in / Check out
The official check-in time is 15:00 and the check-out time is 12:00 noon. For guaranteed room availability prior to 3:00 pm, the room must be pre-registered from the previous day at a full night room rate.

For guaranteed dayroom use until 3:00pm, 50% of the contracted group rate is applicable. For dayroom use after 3:00pm, a full night’s room rate will be applicable.

Early Check in:Late Check out:
Before 3.00 pm 100% of the room rate12.00 pm Normal check out
12.00 pm - 03.00 pm 50% of the rate
After 03.00 pm 100% of the room
Attendees shall be responsible to ensure each individual room will officials vacate by 12:00PM on the day of departure.

Attendees acknowledge that the Hotel may charge them – as liquidated damages and not a penalty – a one night contracted room rate fee as compensation for the harmed caused to the Hotel by unscheduled early departures. An Early Departure Fee may only be charged if an attendee checks out of the Hotel prior to the attendee’s scheduled departure date, without having notified the Hotel by 12:00 midnight the day after check-in of the change in scheduled departure.

Cancellation policy for the hotel room
  • A cancellation for individual reservation must be received at least 7 days prior the expected arrival. Any cancellation made less than seven days prior to arrival date will be charged at one night’s accommodation.
  • In case of No Show, room charge of the entire stay will be charged as cancellation fee to individual account.
* Please note; Conqueror is not responsible for the booking or cancelling of rooms. Agents must book and cancel directly with the hotel.
Cancellation policy for the meeting (Meeting fee)
Cancellation Date Cancellation Charge
Up to and including 2nd February 2019 Event Registration Fees fully refundable
3rd February to 2nd March 2019 50% of the total fees for Event Registration
3rd March 2019 onwards No refund / full fees due

The One-to-One scheduler opens 5th March 2019

The One to One Meeting Scheduler will open on 4th March 2019 for those agents who have applied and paid for the Early Access to the One-to-One Meeting Scheduler. We will remind all the delegates of this date and the closing date of the scheduler, when the time comes.

We will remind all delegates of this date and the closing date of the scheduler, nearer the time.

One to One meetings are the key to the building and strengthening of relationships between members. Such meetings put you in a position to learn more about an individual in 20 minutes than months of emails or phone calls ever could.

Preparation for One to One meetings

  1. Business cards (minimum 150)
  2. Company brochures (30-35)
  3. Information regarding the services you offer and where you operate (perhaps in an electronic presentation)
  4. Statistics about your company. E.g. Number of shipments from/to
  5. In addition to the above, prepare the meeting. Think about why you are having the meeting, what you want to know about the others and vice versa.
Following the above steps will ensure that each meeting is profitable for both parties.

Date Time Program
2nd April 16:00 - 19:30h Onsite Registration (badges and conference items pick-up)
19:30 - 21:30h Conqueror Welcome Cocktail Reception (Delegates and Spouses)
3rd April 09:00 - 09:30h Official Opening and presentation  by President and Founder Antonio Torres
09:30 - 10:00h Group (and individual) photograph session
10:00 - 10:30h Coffee Break
10:30 - 12:50h One-to-One Meetings
12:50 - 14:00h Lunch Break (Delegates and Spouses)
14:00 - 15:20h One-to-One Meetings
15:20 - 15:40h Coffee break
15:40 - 17:00h One-to-one Meetings
17:00 - 19:00h FREE TIME
19:00h Meet at hotel lobby area for transfer to Gala Dinner
19:30 - 22:30h Gala Dinner (Delegates and Spouses)
22:30 - 23:00h Transfer to the hotel
4th April 09:00 - 10:00h One-to-One Meetings
10:00 - 10:30h Coffee Break
10:30 - 12:50h One-to-One Meetings
12:50 - 14:00h Lunch Break (Delegates and Spouses)
14:00 - 15:20h One-to-One Meetings
15:20 - 15:40h Coffee Break
15:40 - 16:40h One-to-One Meetings
16:40 - 17:00h Conference Closure

The hotel is situated 45 Km from the Phuket International Airport, which is about 50-55 minutes-drive.

Transfers to the hotel

Hotel -Airport limousine transfer or private van is available at a cost. The hotel can also be reached by public transportation.

Private Limousine      THB 1,400 (37€ approximately).-net per way per car (max.3 pax)

Private Minivan         THB 1,900.- (50€ approximately).-net per van per way (max.8 pax)

Hybrid sedans available for a Greener option. Rates are inclusive of Service Charge and government tax (currently 17%).


We highly recommend just to take metered taxis in Thailand. Should you take other taxis, you will have to bargain the fare.

The taxi fare to the hotel is estimated at 900THB-1,000 THB (24€ -26€ approximately) one way

Delegates are advised to contact their local Thailand Representative Office to find out if they require a visa to enter Thailand and how to apply for it.

Visa not required

According to Ministry of Foreign Affairs of the Kingdom of Thailand:

Citizens of certain countries only need to present their passports to the immigration authorities upon arrival.  The immigration authorities will stamp an entry date into their passport.  They will be permitted to remain in Thailand for 30 days if they are arriving at one of Thailand’s international airports. Please notice your passport must be valid for a minimum period of 6 months at the time of travel

Ordinary Passport

Passport holders of the following countries/ territories may apply for Visa on Arrival Passport holders of the following countries/ territories may enter Thailand without a visa Passport holders of the following countries/ territories may enter Thailand without a visa
Tourist Visa Exemption Scheme Bilateral Agreement
Period of stay Period of stay Period of stay
15 days 30 days 14 days 30 days 90 days
Andorra Australia Oman Brazil* Cambodia Hong Kong** Argentina
Bulgaria Austria The Philippines Korea (ROK)* Laos Brazil*
Bhutan Belgium Poland Peru* Myanmar (International Airports only) Macau Chile
China Bahrain Portugal Hong Kong** Mongolia Korea (ROK)*
Cyprus Brunei Qatar Vietnam** Russia Peru*
Ethiopia Canada Singapore Vietnam**
Fiji India Czech Republic Slovak
Kazakhstan Denmark Slovenia
Latvia Estonia Spain
Lithuania Finland South Africa
Maldives France Sweden
Malta Germany Switzerland
Mauritius Greece Turkey
Papua New Guinea Hungary UAE
Romania Iceland UK
San Marino Indonesia USA
Saudi Arabia Ireland
Taiwan Israel
Ukraine Italy
Uzbekistan Japan
The Netherlands
New Zealand

List of countries which have concluded bilateral agreements on visa fee exemption with Thailand.

  1. Malaysia
  2. The Philippines (visa fee exemption for stay of not exceeding 59 days)
  3. Singapore
  4. Republic of Korea
  5. Tunisia
Yellow Fever Vaccination

Travellers from/through countries which have been declared Yellow Fever Infected Areas must acquire an International Health Certificate verifying the receiving of a Yellow Fever vaccination.  The certificate must be submitted together with the visa application form. The traveller will also have to present the said certificate to the Immigration Officer upon arrival at the port of entry into the Kingdom. As for those nationals of the countries listed below but who have not travelled from/through those countries, such a certificate is not required. However, they should possess concrete evidence showing that their domicile is not in an infected area so as to prevent unnecessary inconvenience. For more information, please see List of Countries which are Declared Yellow Fever Infected Areas.

The Ministry of Public Health has issued regulations that applicants who have travelled from or through the countries which have been declared Yellow Fever Infected Areas must provide an International Health Certificate proving that they have received a Yellow Fever vaccination.

The International Health Certificate must be submitted together with the visa application form. The traveller will also have to present the said certificate to the Immigration Officer upon arrival at the port of entry in the Kingdom. As for those nationals of the countries listed below but who have not travelled from/through those countries, such a certificate is not required. However, they should possess concrete evidence showing that their domicile is not in an infected area so as to prevent unnecessary inconvenience.

1. Angola: Republic of Angola
2. Benin : Republic of Benin
3. Bolivia : Republic of Bolivia
4. Brazil : Federative Republic of Brazil
5. Burkina Faso : Burkina Faso
6. Burundi : Republic of Burundi
7. Cameroon : Federal Republic of Cameroon
8. Central African Republic  
9. Chad : Republic of Chad
10. Colombia : Republic of Colombia
11. Congo : 12. Congo Republic: Democratic Republic of the Congo Republic of the Congo
13. Cote d’ Ivore : Republic of Cote d’ Ivoire
14. Ecuador : Republic of Ecuador
15. Equatorial Guinea : Republic of Equatorial Guinea
16. Ethiopia : Federal Democratic Republic of Ethiopia
17. French-Guiana  
18. Gabon : Gabonese Republic
19. Gambia : Republic of the Gambia
20. Ghana : Republic of Ghana
21. Guinea-Bissau : Republic of Guinea Bissau
22. Guinea : Republic of Guinea
23. Guyana : Cooperative Republic of Guyana
24. Kenya : Republic of Kenya
25. Liberia : Republic of Liberia
26. Mali : Republic of Mali
27. Mauritania : Islamic Republic of Mauritania
28. Niger : Republic of Niger
29. Nigeria : Federal Republic of Nigeria
30. Panama : Republic of Panama
31. Peru : Republic of Peru
32. Rwanda : Republic of Rwanda
33. Sao Tome & Principe : Democratic Republic of Sao Tome & Principe
34. Senegal : Republic of Senegal
35. Sierra Leone : Republic of Sierra Leone
36. Somalia : Somali Democratic Republic
37. Sudan : Republic of the Sudan
38. Suriname : Republic of Suriname
39. Tanzania : United Republic of Tanzania
40. Togo : 41. Trinidad and Tobago : Republic of Togo Republic of Trinidad and Togago
42. Uganda : Republic of Uganda
43. Venezuela : Republic of Venezuela
44. Argentina : Argentina Republic
45. Paraguay : Republic of Paraguay

For more information, please visit the following Ministry of Foreign Affairs of the Kingdom of Thailand website.

Note: It is your sole responsibility to obtain a visa where the same is required and we shall accept no liability for your failure to do so.

How to apply for a visa?

A foreigner must possess a valid passport or travel document that is recognised by the Royal Thai Government.  In addition, the visa applicant must be outside of Thailand at the time of application.  The applicant will be issued with a type of visa in accordance to his or her purpose of visit.  For more information on types of visas and general requirements for each type of visa, please see Types of Visa and Issuance of Visa. In general, applicants are required to apply for a visa in person. 

Download Visa Application Form here
Download Our Invitation Letter here

For more information, please visit: http://www.mfa.go.th/main/en/services/4908/15405-General-information.html and check your closest local Thailand Representative Office


Phuket is among the world’s finest beach destinations, with fine white sands, nodding palm trees, glittering seas and lively towns. It has something for any taste and budget, with hundreds of hotels to choose from, a wide choice of dining and partying options. Aside from visiting the fantastic attractions of Thailand’s biggest island, you can take an exhilarating speedboat trip to the many nearby tropical paradises, including the famous Phi Phi Islands, or enjoy a serene cruise around the mystical Phang Nga Bay. Phuket is blessed with more than 30 amazing beaches to choose from. Patong Beach, Kata, Karon and Kamala have always been the most popular, but the north of the island reveals some hidden gems for travellers searching for a more romantic atmosphere.

Quick Facts

Language: Thai but English is widely spoken.
Time: GMT +7
Tax: VAT 7% (Refundable for tourists in participating stores)
Electricity: 220 volts a/c
Measures: Metric System
Tipping: 10% is usually automatically added in restaurants. If not, 10% is an appropriate amount to leave.
Emergency Telephone: Tel: 1155 (English speaking operator)
Business hours:

  • Banks 08:30/09:30 – 15:30 Monday to Friday (Only branches in malls are open at the weekend, see below for Mall opening hours).
  • Office Hours 08:00/09:00 – 16:00/17:00 Monday to Friday
  • Shops 08:00/09:00 – 21:00 or later (Malls are open 10:00 – 20:00/21:00 daily)


Phuket has a tropical monsoonal climate. It's warm all year round, but it is hot and wet specially from April to May and from September to October. The September-October period is also the wettest, thanks to the southwest monsoon. Thanks to its position in the Andaman Sea, Phuket weather is mostly mild.

Dress Code
Dress code: CQR conference: Business.
  • For men: Tie and jacket required.
  • For women: Suits, pants, jackets, skirts and dresses that, while not formal, are appropriate for a business environment.
Generally: Light clothes because of the heat and high humidity.* *Shorts and t-shirts are deemed unsuitable for entry to government offices. To enter a temple, you should be modestly dressed (legs and shoulders covered).


450 temples serve the 92% of the population who are Buddhist. The remaining 8% is made up of Muslims, Christians, Sikhs and a small Jewish community.


Baht is the currency of Thailand. Major currency bills and traveller cheques are cashed easily at hotels, tourist shops, all provincial banks, shopping centres and money changers
Credit cards are widely accepted in hotels, tour agencies, as well as certain restaurants and shops. Visa and MasterCard are the most widely accepted, followed by American Express and Japan Card Bureau (JCB). You will need cash for markets, streets stalls and when paying for transport.


On the whole Bangkok is a safe city. The biggest problem tourist’s face is pickpocketing. Pickpockets generally operate in markets and stations.
When paying by credit card, ensure it is kept in plain sight. The card should not need to be taken away to process your bill.
Cars drive on the left side of the road as per the UK, Australia etc. Watch out for motorbikes; they are renowned for using the wrong side of the road. It is best to use pedestrian bridges to cross roads as cars are not known for stopping at crossings, even when the lights are red.

Health and vaccinations

No vaccinations are required to enter Thailand. However, please check with your GP as to what they recommend. Only drink tap water with the seal intact and avoid ice at road stalls as it’s not usually stored hygienically. Cylindrical ice with a hole in the middle is usually ok.
If you have travelled from/through a yellow fever infected country then you must produce an International Health Certificate proving you have had the yellow fever vaccination. For more information, please click here. The certificate must be submitted with the visa application form and presented to the immigration officer at the point of entry into Thailand.

Manners and etiquette

  • Thais greet each other with a WAI (by pressing the palms together at the chest), so if a local offers a WAI then it is deemed proper to return it.
  • Smile! It will help you to be more polite and get you out of confrontational situations, which Thais hate.
  • Do not point at anything with your feet as feet are seen to be the lowliest part of the body. Furthermore, do not touch anyone on the head as it is the most sacred part.

Royal Family

They are to be shown the utmost respect at all times. Even standing on a coin with the face of the Queen would be seen as disrespectful.


  • Dress modestly (legs and shoulders to be covered)
  • Women must not hand anything to a monk or touch them
  • Remove shoes before entering